Active Recruitments

Administrative Specialist

The Maryland-National Capital Region Emergency Response System (MDERS) was designed to develop, refine, and maintain the complex level of coordination amongst emergency response partners.  A major mission of the MDERS is to promote standardized capabilities across response partners, including fire, emergency medical services, rescue, law enforcement, public health, hospitals, and emergency management entities from multiple jurisdictions.  The Administrative Specialist of MDERS provides administrative support for the staff and stakeholders of the program.

Position Duties


        • Ability to communicate, both in verbal and written formats, to articulate ideas and opinions in a clear, confident, and creditable manner.
        • Superior customer service skills.
        • Strong organization and problem-solving skills.
        • Strong attention to detail.
        • Ability to understand and adhere to government procurement, accounts payable, and travel processes and policies.
        • A strong understanding of federal grant cycles and reimbursements.
        • Ability to coordinate travel and financial logistics, schedules, and reimbursement for training-related travel.
        • Ability to manage multiple tasks simultaneously, with independent discretion for prioritization.
        • Ability to maintain a small cadre of office supplies and equipment to support staff.
        • Ability to maintain a highly-organized digital file system for all agency documents and correspondence.
        • Ability to receive, verify, sort, and organize the distribution of supplies and equipment.
        • Ability to interpret government rules and regulations to apply to staff and stakeholder traveler arrangements and reimbursements.
        • Ability to demonstrate a proficient level of computer skills with basic productivity including Microsoft Office Suite, especially Word, and Excel.
        • Ability to work independently in an environment with minimal supervision.
        • Ability to assist in the completion of routine financial and project management reports to governing agencies.
        • Performs other duties as assigned.


Minimum Qualifications

Education: Completion of 60 credit hours at an accredited college or university


Experience: Two years of experience in a clerical, secretarial, or administrative role




  1. Candidates may substitute administrative or professional work experience for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of the required education.


  1. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education.


Desired Qualifications

  • Four years of experience in a clerical, secretarial, or administrative role
  • Experience with the fiscal or administrative support of federal grants
  • Experience with the administration of travel-related invoices, receipts, and documents



$28.76 – $34.09/hour


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also enroll in dental coverage, accidental death, and dismemberment insurance, and life insurance but will be responsible for paying the full premium for these benefits.


The MDERS office is currently located at 5111 Berwyn Road, College Park, MD.

The Administrative Specialist may be required to conduct business at stakeholder locations throughout Prince George’s County, Montgomery County, and the District of Columbia.

To apply for this position please complete and submit the form below.